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QuickBooks Export
How to export closed-transaction commission income and payouts from BrokerChamp into QuickBooks, including reconciliation checks and the export history log.
What the QuickBooks Export Covers
The QuickBooks Export pulls commission income and payouts from closed transactions for a date range you choose. Every closed transaction in the range contributes:
- GCI (commission income to the brokerage).
- Bonuses, transaction fees, and E&O income.
- Agent commission payouts.
- Referral fees paid out.
- Royalty fees.
- Commission advance and child support clearing entries.
- Other disbursements.
Warning: The export does not include monthly agent fees, desk fees, E&O premiums billed separately, or escrow / trust account activity. Those still need to be entered in QuickBooks directly.
Setting Up the Account Mapping First
Before your first export, an admin needs to map each commission line to the QuickBooks account name you actually use in your QuickBooks file. See QuickBooks Integration for the mapping setup walkthrough. The export will refuse to run cleanly until all required line items are mapped.
Running an Export
Step 1: Open Admin → Reporting → QuickBooks Export.
Step 2: Pick a year. Optionally narrow to a single month using the month dropdown.
Step 3: Pick a property type filter: Both, Sales, or Leases.
Step 4: Review the summary tiles (transaction count, GCI, agent payouts) and the reconciliation row. The reconciliation row independently re-sums the data so you can catch any drift between the on-screen totals and the actual underlying transactions.
Step 5: Click the export button to download the CSV.
Step 6: Import the CSV into QuickBooks using your usual import path (typically File → Utilities → Import → General Journal Entries).
Info: If the reconciliation indicator does not match, do not export until your bookkeeper or admin has investigated. A mismatch usually means a transaction was changed mid-export window.
Export History
The page shows the last 5 exports your brokerage has run, including who ran each one, the date range covered, the format, and the row count and total amount. Use the history to confirm a previously-run export and to avoid double-importing the same period.
Recommended Cadence
- Monthly: Run an export for the prior month within the first week of the new month. Keeps your QuickBooks file aligned to the month-end close.
- End of year: Run a full-year export in early January as a cross-check against the monthly runs.
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The Vibe Brokerage uses BrokerChamp to manage $243M in volume across 1,346 transactions, 4 Texas markets, and residential, commercial, and property management divisions.
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